Extract from:
Version: 2.0 Issued: 16/07/2008

Management

Club Management

The WNBC Inc is an Incorporated Association under the Associations Incorporation Act 1981 and is operated in accordance with Association Rules lodged with Consumer Affairs – Victoria (CAV).  Management of the club is by elected Committee.

The Committee consists of 8 members acting in the roles identified below.  Committee Meetings and General Meetings are minuted for the record.

In addition, a summary of Club Operations is reported to CAV annually under the signature of a nominated Public Officer.  Club records may be audited as CAV sees fit.

Thumb-nail outlines of the responsibilities carried by the Office Bearers follow.

President

Responsibilities include:

· coordinating effective management of the club’s affairs; and

· acting as the club’s figurehead representative in general interactions with external parties.

Secretary

Responsibilities include:

· maintenance of the Member Register;

· distribution of extracts from the Member Register to those requiring it;

· receiving external correspondence and coordinating responses to it;

· preparing agendas for, and minutes derived from, club meetings;

· coordinating the preparation and distribution of information, news letters etc to members;

· management and maintenance of the club’s Administration records; and

· management and maintenance of the club’s Publications.

Treasurer

Responsibilities include:

· preparation of regular financial statements for meetings;

· preparation of the annual budget;

· banking;

· management of accounts payable;

· generation of invoices;

· management of accounts receivable;

· management of the club’s Insurance Cover;

· management of access key deposits and key distribution; and

· maintenance of the club’s Financial records.

SlipMaster

Responsibilities include:

· managing all boat movement into and out of the yard;

· managing all boat movement within the yard where such movement is not momentary or temporary;

· member and public safety during slipping activity; and

· management and maintenance of the club’s Slipping records.

Works Manager

Responsibilities include:

· identifying and quantifying remedial work required on the club’s premises and facilities;

· coordinating the execution of such remedial work;

· supporting the development of capital works initiatives associated with the club, the club’s premises and club’s facilities;

· coordinating the execution of such capital works;

· maintaining a general awareness of the serviceability of the workshop equipment and, in doing so, making recommendations for necessary repair, replacement or upgrade; and

· management of the club’s Technical references.

Committeemen (X 3)

Responsibilities include:

· supporting other Office Bearers in their duties; and

· undertaking other initiatives agreed to by the Committee.

Moorings Manager (dual role)

Responsibilities include:

· acting as the club’s representative in Moorings interactions with Parks Victoria;

· undertaking initial Mooring Inspections when requested by members and identifying any remedial work required;

· as and if agreed with a member, supporting the remedial work;

· undertaking final Mooring Inspections as necessary post remedial work;

· preparing Mooring Inspection Reports for provision to Parks Victoria; and

· maintenance of the club’s Moorings records.

Public Officer (dual role)

Responsibilities include:

· acting as the club’s representative in all interactions with CAV;

· advising CAV of changes made to detail relevant to the club’s Incorporation; and

· providing the Annual Statement of the club’s Operations to CAV.